Remote Executive Assistant
at Your Service
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Hi, I'm Carlos!
Based in Nevada, I bring 10 years of experience supporting executives and organizations through my work in state government, the nonprofit sector, and the private sector. I also hold a bachelor’s degree in Political Science from the University of Nevada, Las Vegas (UNLV), which inspired the name PolySYE.
I created PolySYE to provide reliable, fully remote executive and administrative support to small businesses, nonprofits, and busy leaders who need a few extra hours of help. From coordinating availability and scheduling to correspondence, documents, meeting preparation, research, travel arrangements, and everyday administrative support, my goal is to make your workload easier and keep things moving!
Support is flexible, with no minimum hours required and availability for up to 15 hours per week. Whether you need ongoing weekly assistance, occasional support, or help with a specific project, I can work around your needs! Ready to get started? Request Support Here!
Simple, Transparent Pricing
I believe you should know what support will cost before we get started. My pricing is straightforward, with no minimum hours and no complicated packages.
Small Businesses & Professionals
$30/hour
Nonprofit Organizations
$25/hour
What Can I Do For You?
I can help with coordinating availability and scheduling across multiple time zones, email and correspondence, meeting coordination and minutes, travel arrangements and itineraries, document preparation, spreadsheets, presentations, board materials, research, data entry, file organization, task follow up, and other day-to-day administrative needs. My support is flexible and tailored to what will make your workload easier.
Executive Support
Calendar and inbox management, coordinating and scheduling meetings, managing calendar invitations and virtual meeting details, confirming appointments and setting reminders, organizing and prioritizing emails, drafting correspondence, meeting preparation, follow-ups, and ongoing administrative support to keep priorities organized.
Administrative Support
Data entry, forms, spreadsheets, contact and mailing lists, file and folder organization, updating records, maintaining trackers, organizing digital files, organizing receipts and expense documentation, and recurring or one-time administrative tasks that help keep day-to-day operations running smoothly.
Meetings & Board Support
Meeting and committee scheduling, agendas, board packets, presentations and supporting materials, meeting minutes and notes, attendance and RSVP tracking, organizing reports and attachments, distributing meeting materials, tracking action items, and coordinating post-meeting follow-up.
Documents & Communications
Professional emails, letters, reports, presentations, and written correspondence; managing website, document preparation and formatting; proofreading and editing; updating templates; cleaning up and organizing PDFs; converting files; and preparing polished, presentation-ready materials.
Data & Research
Online research, information gathering, contact and vendor research, donor and sponsorship prospect research and outreach, data entry, spreadsheets, lists and databases, organizing records, compiling information from multiple sources, maintaining trackers, and preparing clear summaries that make information easy to review and use.
Travel & Itinerary Support
Researching flights, hotels, rental cars, transportation, restaurants, and meeting locations; comparing travel options; booking travel arrangements; organizing reservations and confirmations; adding travel details to calendars; and preparing detailed, easy-to-follow itineraries that keep everything organized in one place.